Technical Assistance Supervisor - PHLpreK

Division / Program: 
UAC PHLpreK
Position Details
Opening Date: 
Tue, 09/12/2017
Position Summary: 
The Technical Assistance Supervisor is responsible for implementing and integrating a technical assistance system which is aligned with the early learning standards, best practices in early care and education, guiding principles, standards, and regulations governing early learning programs.  The Technical Assistance Supervisor develops, implements, maintains, and updates professional development and technical assistance plans.  This position is responsible for evaluating UAC’s business and financial professional development and technical assistance services for early childhood programs.  In addition, this position will also be responsible for supervising Business and Financial Specialists/Technical Assistance Consultants and monitoring the implementation of each program’s technical assistance plan. Reporting to the Project Manager, the Technical Assistance Supervisor will work closely with all other members of the UAC PHLpreK team. The position requires building strong relationships with a diverse client base and may require travel throughout Philadelphia.
Reports To: 
UAC PROJECT MANAGER
Key Duties & Responsibilities: 
Specific tasks include (but are not limited to):
  • Supervise the delivery and implementation of business and financial technical assistance in the categories of budgeting, financial reporting, payroll and employee benefits, audit compliance, insurance, financial policies, personnel policies, financial accounting system, business policies, cash flow issues, and blended funding for up to 30 hours at each site in the UAC subset of providers.
  • Provide business and financial technical assistance in the categories of budgeting, financial reporting, payroll and employee benefits, audit compliance, insurance, financial policies, personnel policies, financial accounting system, business policies, cash flow issues, and blended funding.
  • Supervise the delivery and implementation of business and financial technical assistance for up to 10 hours at each PHLPreK site managed by PHMC.
  • Generate monthly invoices related to business and financial technical assistance.
  • Develop quarterly reports related to business and financial technical assistance.
    • Collects data and reports on trends in business and financial technical assistance.
    • Provides weekly and monthly reports on business and financial technical assistance and program progress.
    • Actively seeks opportunities and cultivates partnerships to expand the UAC business and financial technical assistance work.
    • Provides guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality.
    • Engages in ongoing professional development to support continuous quality improvement and relevant translation of research to practice within program operations.
  • Collaborate with statewide, regional and local ECE stakeholders and partners to promote UAC business and financial technical assistance.
  • Provide support and guidance to UAC PHLpreK programs on business and financial related matters.
  • Plans professional development and supports to assist providers in improving business and financial operations.
  • Prepares and maintains technical assistance goal plans, tracking of program progress, and evaluates scope of business and financial technical assistance services.
  • Attends meetings related to business and financial technical assistance, workforce development, and plans collaborative meetings with stakeholders as appropriate.
  • Guides programs in the development of quality improvement plans and monitors progress related to program’s quality improvement plans.
  • Build strong relationships with PHLpreK providers and a network of supporting service providers to maximize effectiveness and quality.
  • Work with internal team including Project Manager, Coordinator, Accountant, and Specialists to ensure PHLpreK providers are provided with consistent, customer-friendly, and high quality support.
  • Insure that records and required data collection are properly maintained and are completed in a timely fashion.
  • Consult with other staff and stakeholders about PHLpreK provider progress, concerns, and ongoing needs.
  • Meets, as required, with project leads from the City, PHMC, Subcontractors, Technical Assistance/Professional Development providers, and other partners to closely monitor results versus plans.
  • Maintains accurate records of services provided and other key metrics, provides timely reporting on activities.
  • Other duties as assigned by the Project Manager.
 
Education, Knowledge, Skills & Abilities: 
QUALIFICATIONS:
  • Bachelor’s degree in a related field required; Master’s preferred
  • Knowledge of adult learning principles and best practices in professional development and technical assistance
  • PQAS certification for teaching and consulting.
  • Experience with early childhood program management, business management, financial management of early childhood programs, monitoring, compliance, administration and/or reporting.
  • Expertise in the provision of high quality customer service and technical assistance services.
  • Expertise in Microsoft Office, creating Excel spreadsheets, modifying Excel spreadsheets, preparing reports, and data collection.
  • Knowledge and familiarity with the provision of Early Childhood Education services
  • Adaptability is important for success in this role; the successful candidate will be flexible and responsive to help shape an evolving project.
  • Track record of completing projects and achieving goals on time, while delivering high quality results.
  • Outstanding interpersonal, and communication skills with the established ability to effectively forge strong relationships with diverse audiences and influence cross functionally.
  • Ability to travel throughout Philadelphia.
 
Contact Info
Contact Info: 
Forward cover letter and resume to: lmorris@uac.org