Supervisor, Accounts Receivable & Contracts

Urban Affairs Coalition
Position Details
Position Summary: 

The Supervisor of Accounts Receivable and Contacts is responsible for managing the Accounts Receivable and Contracts department.

Reports To: 
Key Duties & Responsibilities: 
  • Work closely with Controller to guide financial decisions by establishing, monitoring, and enforcing policies and procedures;
  • Ensure the input of invoicing in MIP each month for all programs
  • Forecast revenue for accounts receivables each day, complete bank report with forecast
  • Prepare Borrowing Base Report for our lender each month
  • Prepare Cash Flow Report on a quarterly basis for Controller
  • Identify incoming payments for the Accounts Receivable Clerk to post
  • Meet with Accountants weekly to discuss up- coming payments and adjustments needed 
  • Monitor systems and procedures for systems and process improvements.
  • Review monthly financial reports and billings for all programs.
  • Monitor and confirm UAC’s financial condition by conducting financial internal reviews and evaluations of UAC Programs
  • Manage the Key Performance Indicator (KPI’s) process for the Fiscal department; identify collect, measure, record, report, and monitor Fiscal KPI’s.
  • Complete all analytical assignments and special projects as requested in a timely and accurate manner.
  • Communicate effectively and diplomatically with all constituents with a dedication to providing high-level customer service.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Motivate and develop staff
  • Process and Prepare contracts for Executive Management sign off
  • Maintain City and State contract websites
  • Prepare and assist in company annual audit
  • Prepare year end close out reports
  • Manage department receivables and banking Staff
  • Manage Fiscal Departments Time in ADP
Education, Knowledge, Skills & Abilities: 


  • Superior spreadsheet skills and a working knowledge of Microsoft Excel
  • Ability to exhibit composure, patience, and confidence when facing difficult situations
  • Experience in fund accounting system (MIP, NetSuite or other nonprofit accounting system)
  • Self-starter with a proven track record of multi-tasking abilities
  • Expertise with various types of accounting software platforms
  • Excellent verbal and written communication skills


  • Bachelor’s degree in finance or related field
  • 3-5 years of experience in collections and credit
  • Prior background in an accounts receivable position
Contact Info
Contact Info: 
Forward cover letter and resume to with "Supervisor, Accounts Receivable & Contracts" in the subject line.