PAYROLL ADMINISTRATOR/HRIS SPECIALIST

Organization: 
UAC
Division / Program: 
Human Resources
Position Details
Opening Date: 
Wed, 08/01/2018
Department: 
Human Resources
Position Summary: 
The Urban Affairs Coalition (UAC) is currently looking for a full-time Payroll Administrator/HRIS Specialist to join its Human Resources (HR) team. The individual selected for this position will have the primary responsibility of processing all aspects of a semi-monthly payroll for employees. This includes: maintaining payroll records, filing tax/voluntary deduction reports, and processing involuntary deductions such: as levies and garnishments, The Payroll Administrator/HRIS Specialist will also be the primary point of contact with our ADP vendor, trouble-shoot ADP/payroll issues, and provide training to employees and management on the ADP “Time and Attendance” system, the ADP “Performance Management” system, and the ADP “Recruitment” module.
Reports To: 
Director of Human Resources
Key Duties & Responsibilities: 
• Review semi-monthly timesheets. Electronically input data from timesheets to the ADP payroll processing vendor. When necessary, collect and review manual timesheet data; • Review semi-monthly payroll checks and reports submitted by the ADP payroll processing vendor; • Train employees and management on the Time and Attendance system; • Track part-time hours for paid sick time leave accrual; • Track and review employees’ paid time-off benefits via the ADP payroll reports to ensure accuracy; • Process payroll deductions for garnishments and the disbursement of the garnishments to the various sources; • Monitor employees’ 403(b) Retirement Plan loan activity; • Process and submit employee payroll deductions and the subsequent disbursement to the 403(b) Retirement Plan vendor (BPAS) via the website; • Process 403(b) annual match to BPAS via the website; • Review payroll reports, federal, state, city tax payments, and W-2 statements for accuracy. Prepare year-end adjustments and distribute W2 statements to employees; • Allocate various joint expenses among various contracts monthly; • Prepare schedules related to contracts for auditors and program monitors; • Identify and resolve inquiries from employees, vendors, etc. regarding payroll issues in a timely manner; • Process wage garnishments, Flexible Spending Accounts (FSA), 403(b) Retirement Plan, and United Way contributions; • Enter employees’ new hire and change information in the ADP payroll system. This includes: promotions, salary changes, job titles and address changes; • Process emergency manual checks, when needed; • Process payroll deductions for group health benefits and reconcile health benefits for accuracy; • Set-up new/existing employees on the debit card payroll deposit option account; • Process journal entries for all wire transfer payment; • Review 1095-C & 1094-C for accuracy before processing year-end; • Assist with 403(b) Retirement Plan and workers compensation annual audits; • Perform other duties as required.
Education, Knowledge, Skills & Abilities: 
• Must have a STRONG knowledge and experience with the ADP system. Experience with “ADP Workforce Now” is a plus; • Must have extensive experience with payroll taxes, withholdings, garnishments, electronic tax and accounting systems; • Must have excellent communication and interpersonal skills to effectively communicate and develop relationships with employees, community business leaders, program managers and directors; • Must be familiar with payroll/HR compliance as it relates to payroll issues; • Must have the ability to prioritize to meet payroll and reporting deadlines; • Working knowledge of computerized general ledger systems and Microsoft Office software; • Must be detail-oriented, organized, and possess excellent analytical skills; • Must maintain a high level of confidentiality, professionalism, and integrity. EDUCATION AND WORK EXPERIENCE: • A Bachelor’s degree in a related discipline is required; • Must have a combination of at least 5 years’ experience in payroll, HR/HRIS systems, and trouble-shooting HR systems.
Contact Info
Contact Info: 
Forward cover letter and resume to: shigginbotham@uac.org