PAYROLL ADMINISTRATOR

Organization: 
Urban Affairs Coalition
Position Details
Opening Date: 
Mon, 06/05/2017
Position Summary: 
The individual selected for this position will have the primary responsibility or processing all aspects of a semi-monthly payroll for all employees, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
Reports To: 
Director of Human Resources
Key Duties & Responsibilities: 
PRIMARY RESPONSIBILITIES:
• Review semi-monthly payroll checks and reports submitted by the ADP payroll processing vendor;
• Train supervisors on the ADP approval of timesheets process;
• Track part-time hours for paid sick time leave accrual;
• Track and review employees company paid time-off benefits via the ADP payroll reports to ensure accuracy;
• Process payroll deductions for garnishments and the disbursement of the garnishments to the various sources;
• Monitor employee loan activity 403(b);
• Process and submit employee payroll deductions and the subsequent disbursement to the 403(b) vendor via the website.
• Process 403(b) annual match to BPAS via the website.
• Review payroll reports, federal, state, and city tax payments, and W-2 statements for accuracy, prepare year-end adjustments, and distribute W2 statements to employees;
• Allocate various joint expenses among various contracts monthly;
• Prepare schedules related to contracts for auditors and program monitors;
• Identify, research, resolve and respond to inquiries from employees, vendors, etc. regarding payroll issues in a timely manner;
• Process wage garnishments, Flexible Spending Accounts (FSA), 403(b), and United Way contributions;
• Enter new hire information and changes in the ADP payroll system. This includes: promotions, salary changes, job titles and address changes.
• Process emergency manual checks, when needed;
• Process payroll deductions for group health benefits, and reconcile health benefits for accuracy;
• Set-up new/existing employees on the debit card payroll deposit option account via the “ALINE Visa Pre-Paid Card” (ADP and VISA website);
• Keep up-to-date on the latest upgrades/information from ADP;
• Process journal entries for all wire transfer payment (BPAS and Bank of America);
• Review 1095-C & 1094-C for accuracy before processing year-end;
• Assist with 403(b) and workers compensation annual audits;
• Perform other duties as required.
• Review semi-monthly timesheets. Electronically input data from timesheets to the ADP payroll processing vendor. When necessary, collect and review manual timesheet data;
Education, Knowledge, Skills & Abilities: 

KNOWLEDGE AND SKILLS:

 Must have a STRONG knowledge and experience with the ADP system;
 Must have extensive experience with payroll taxes, withholdings, garnishments, electronic tax and accounting systems;
 Must have excellent communication skills to effectively communicate and develop relationships with employees, community business leaders, program managers and directors;
 Must have the ability to prioritize to meet payroll and reporting deadlines.
 Working knowledge of computerized general ledger systems;
 Working knowledge of Microsoft Office software;
 Must be detail-oriented, organized, and possess excellent analytical skills;
 Must maintain a high level of confidentiality, professionalism, and integrity.
EDUCATION AND WORK EXPERIENCE:
• An Associate’s degree in Accounting or related field is required; Bachelor’s degree preferred;
• A minimum of five (5) years’ payroll related experience required.
Contact Info
Contact Info: 
Send resume and cover letter with salary requirements to: shigginbotham@uac.org
Additional Application Info: 
UAC is an Equal Opportunity Employer