Division / Program: 
Position Details
Opening Date: 
Tue, 01/08/2019
Position Summary: 
SELF, a program partner of the Urban Affairs Coalition (UAC) is looking for a seasoned HR Business Partner to join its team. The individual selected for this position will work closely with the SELF management team, staff members, and the UAC HR team. SELF, is a non-profit organization that has been providing services to some of Philadelphia’s most vulnerable communities for over 30 years. SELF offers a broad range of essential housing, social service, drug and alcohol treatment, vocational, and employment programs with the goal of supporting individuals achieve self-sufficiency and sustain healthier lives (or improve their quality of life). SELF provides these services to more than 7,000 individuals within the Philadelphia area. The HR Business Partner will be detailed to the SELF Administrative Office.
Key Duties & Responsibilities: 
Must be able to provide coaching and training to SELF management team and employees on legal compliance issues, performance management, company sponsored benefits and policies. This individual will be responsible for visiting multiple SELF sites when deemed necessary or instructed to do so. In addition to the above, the individual selected for this position, must perform the following: Human Resources:  Communicate all employee relation issues to the Executive Director (ED) and HR Director in a timely manner. Ensure that all personnel data including criminal background clearances, warnings, incident reports, etc. are maintained in the employees’ personnel files;  Ensure that I-9 information including the required ID documentation is maintained in the employees’ I-9 files;  Collaborate with SELF’s ED and management team to understand their hiring needs, goals, and develop hiring strategy;  Review current position descriptions, and if needed, with the assistance of SELF’s management team create new position descriptions;  Post positions on various “job opportunities” websites throughout the city. Establish relationships with various colleges/universities in the Philadelphia area, along with temporary employment agencies, and recruiters to find the best talent;  Screen resumes along with the hiring manager, schedule interviews with candidates, and participate in the interview process;  Drive the offer process - extend offers, close candidates, and generate offer letters;  On-boarding new hires - new hire paperwork, orientation, ADP/HRB and “Time & Attendance” training, etc.;  Develop and maintain an “Employee Vacancy Report” on a weekly basis and communicate this report to selected SELF and UAC management team members;  Responsible for processing employee information (new hires, changes, terminations, etc.) in ADP in a timely manner;  Notify the Payroll Administrator of SELF employees’ payroll and timesheet issues in a timely manner. Work with the Payroll Administrator to resolve issues;  Notify the UAC IT Department of employee email additions, changes, and deletions on a monthly basis;  Complete SELF employment verifications, unemployment compensation reports, and attend unemployment hearings;  Assist the HR team in the preparation and filing of mandated federal, state, and city audits and reports;  Work with SELF management and HR to develop, implement and evaluate ongoing HR related training curricula and courses;  Work with SELF management and the HR team to develop the quarterly HR newsletter;  Participate in SELF and HR staff meetings, attend unemployment hearings, and other meetings as deemed necessary;  Assist the SELF/HR team in other projects/special events as assigned. Benefits:  Administer and maintain the company’s health benefits; communicate benefit changes and revisions to employees;  Perform a monthly audit of benefits premium statements; ensure that premium statements are accurate and checks are processed in a timely manner; maintain statistical data on employee premium amounts and payroll contributions;  Resolve employees’ insurance claims and eligibility issues, interact with insurance brokers and carriers to resolve issues;  Conduct employee new hire/benefits orientations and enroll newly eligible employees in the benefit plans;  Work with the HR team to help facilitate the annual “benefits open enrollment”;  Review COBRA notifications from COBRA carrier and maintain a tracking system;  Report workers’ compensation claims to the insurance carriers;  Ensure that all benefits related materials including workers’ compensation information is maintained in the employees’ benefits files.
Education, Knowledge, Skills & Abilities: 
 Must exercise the utmost discretion and confidentiality in handling human resources, payroll, and HIPAA related issues;  Excellent oral and written communication, coaching and training skills, detailed-oriented, strong follow-up skills, and can effectively communicate with employees of all levels;  Ability to work independently and in a team environment;  Must be proficient in Microsoft Office Products (Word, Excel, and PowerPoint);  Must have a working knowledge of the ADP HRB system;  Previous HR experience working in a non-profit environment, a plus. EDUCATION AND QUALIFICATIONS:  A Bachelor’s Degree in Human Resources or Business Management, Master’s Degree preferred;  A minimum of 5+ yrs. HR experience;  PHR/SPHR certification, a plus.
Contact Info
Contact Info: 
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