Executive Assistant at The HIVE at Spring Point

Spring Point Partners LLC (SPP)
Position Details
Opening Date: 
Mon, 08/20/2018
Program Summary: 
Spring Point Partners LLC (SPP) is a social impact venture committed to accelerating real change in areas of longstanding interest and support including positive youth development, animal welfare, sustainable water and learning innovations. The HIVE at Spring Point was founded to amplify voice, choice and opportunity for young people and supports SPP’s efforts around positive youth development. The HIVE’s recently acquired space, located in Center City Philadelphia, serves as the emotional and physical home of the initiative. The HIVE seeks to hire a full-time Executive Assistant to add to its team. We are looking for a highly responsible and responsive individual who will provide administrative assistance to the Co-Directors of The HIVE.
Key Duties & Responsibilities: 
The primary responsibilities of the position are:• Prepare for meetings and other engagements by reading, researching, and routing correspondence, drafting letters and other documents, collecting and analyzing information and initiating internal and external communications.• Prepare reports by collecting and analyzing information, which may include transcribing, formatting, editing and copying text and other data.• Provide historical reference by developing systems and strategies for filing and retrieving important information, including records of meeting discussions.• Maintain calendars and appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.• Manage expense reimbursement and “p-card” reconciliation process.• As needed, represent The HIVE by attending meetings in the Directors’ absence.• In partnership with Operations Manager, as needed:o Welcome guests in person or on the telephone; answer or direct general HIVE inquiries.o Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
Education, Knowledge, Skills & Abilities: 
The executive assistant will have the following qualifications and experience:• Bachelors degree preferred but not required.• A minimum of 5 years administrative or related experience reporting directly to senior management.• Proficiency in Microsoft Office suite required.• Excellent writing and verbal communication skills including experience communicating effectively and efficiently across a range of audiences and stakeholders.• Excellent planning, problem-solving and time management skills.• Flexibility and ability to manage shifting priorities.• Discrete and comfortable handling confidential information.• Exceptional interpersonal skills.
More Details: 
Preference will be given to candidates who demonstrate:• Prior experience as an executive assistant, chief of staff or similar role working with senior management level staff.• Good sense of humor.• Strong interest in youth development and working with non-profit organizations.• Desire to work within the small team “start-up” culture of The HIVE.
Contact Info
Contact Info: 
If you would like to be considered for this position, please send a short cover letter and resume by July 30 to lmchugh@thespringpoint.com