Executive Assistant to the CEO

Delaware River Port Authority
Position Details
Opening Date: 
Wed, 08/08/2018
Position Summary: 
Basic Purpose of Position: Under the direction of the Chief Executive Officer this position serves as a project coordinator and interface on significant Authority-wide projects and initiatives, including various capital projects. This position serves as a direct interface between the Chief Executive Officer and the Corporate Secretary’s Office, Executive staff, Senior staff, as well as the Board of Commissioners. This position, in concert with other departments, is also responsible for responding to public and internal information requests, working on the Authority’s records retention initiative, assisting with the planning and implementation of special events.
Key Duties & Responsibilities: 
Major Responsibilities and Duties DESCRIPTION OF TASK 1. As project coordinator, coordinates and participates in meetings, ensures information flow and follow up for capital projects, initiatives, and public outreach. This position works closely with appropriate Authority divisions and departments to assist in the development of presentation materials for CEO appearances before professional, transportation, business, community, and other public, private, and governmental audiences In concert with the CEO, and appropriate Executive Staff, and consultants, this position assists with coordinating the strategy, timing, content and planning for community outreach in support of capital project and initiatives. 2. For capital projects and initiatives, this position works closely with the Engineering and Finance, and other Divisions to coordinate regular internal and external project meetings; edits material for CEO and project team review; expedites project approvals; and prepares meeting agendas and supporting materials, and meeting minutes. 3. Draft summary statements and resolutions. Prepared monthly CEO Report to the Board utilizing information from various departments and divisions. 4. Working with Customer Service and Community Relations and Corporate Communications Departments, as well as other Authority Departments, this position helps develop community events and partnerships. The position serves as an interface between the various departments and the CEO. 5. On behalf of the CEO, this position drafts replies to the public on broad ranging issues, responds to general inquiries made by other departments and the public, applying significant knowledge of organizational rules, regulations, and procedures 6. Supports building the Authority’s image by collaborating with employees, customers, government, and community organizations. Provide leadership as head of the Employee Engagement Committee. Plan and coordinate Authority-wide activities and events of the Employee Engagement Committee. Is the point of outreach for all employees. Implement and follows up actions resulting from the employee engagement study. Work closely with Strategic Initiatives in the development and support of new initiatives to enhance the Authority’s image with employees, customers, government, and community organizations. 7. Prepares operating and expense budgets for the Executive Office. 8. Assists the CEO in organizing and overseeing the administrative functions of his/her office, and coordinates work of clerical employees, as assigned 9. Provides secretarial support services as necessary 10. Performs other related duties as required and assigned. Core Value Competencies Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount. Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region. Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers. Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards. Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives. Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others. Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority. Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved. Self-Development: We take steps to ensure continued learning and professional growth. Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions. SUPERVISORY RESPONSIBILITIES This job may coordinate the activities of clerical staff, as directed.
Education, Knowledge, Skills & Abilities: 
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.EDUCATION/TRAINING Preferred: • Bachelor's degree.EDUCATION/TRAINING Required: • Associates Degree in Business Administration Support, Administration Assistant and Secretarial Sciences OR equivalent work experience. • 3- 5 years of experience supporting an executive leader. • Experience with and proficiency in presentation, spreadsheet and word processing software.
More Details: 
NVIRONMENTAL WORKING CONDITIONS Please provide information about (a) your working conditions, and (b) the physical effort required. Note: It is important in this section that your response is based on what is necessary in the position under typical conditions. Indicate the level of frequency for each of the following as indicated below by placing an “x” in the box that best applies to your position : How Often: (check the appropriate box) Occasionally = Less than 1/3 of the time Frequently = From 1/3 to 2/3 of the time Constantly = More than 2/3 of the time How much exposure to the following environmental conditions does this job require? None Occas Freq Const x Normal office situation x Wet or humid conditions (non-weather) x Work near moving mechanical parts x Work in high, precarious places x Fumes or airborne particles x Toxic or caustic chemicals x Outdoor weather conditions x Extreme cold (non-weather) x Extreme heat (non-weather) x Risk of electrical shock x Risk of radiation Select the level of noise that is typical in the work environment for this job. x Very Quiet Conditions x Quiet Conditions x Moderate Noise x Loud Noise x Very Loud Noise PHYSICAL EFFORT Describe the physical demands of the position. Indicate the appropriate level of physical effort for each as indicated below: How Often: (check the appropriate box) Occasionally = Less than 1/3 of the time Frequently = From 1/3 to 2/3 of the time Constantly = More than 2/3 of the time How much on-the-job time is spent performing the following physical activities? None Occas Freq Const x Stand x Walk x Sit x Stoop, kneel, crouch or crawl x Climb or balance x Reaching by extending hand(s) and/or arm(s) in any direction x Uses hands to finger, handle, or feel x Talk or good hearing x Taste or smell substances worked with on the job Does this job require that weight be lifted or force be exerted? If so, how much and how often? x Lifts weight or exerts force up to 10 pounds x Lifts weight or exerts force of 11 to 25 pounds x Lifts weight or exerts force of 26 to 50 pounds x Lifts weight or exerts force of 51 to 100 pounds x Lifts weight or exerts force more than 100 pounds Select the specific vision requirements of this job. x Close vision x Distance vision x Peripheral vision x Depth perception x Ability to adjust focus Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job. Please check your spam or clutter for any emails regarding this selection process. EEO/AA/DVM #LI-POST Required Skills Required Experience
Contact Info
Contact Info: 
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Additional Application Info: 
Job Location Camden, US-NJ