Director of Shelter Finances

Division / Program: 
One Day At A Time (ODAAT)
Position Details
Opening Date: 
Thu, 09/06/2018
Position Summary: 
The individual selected for this position will report to the President of ODAAT. The Director of Shelter Finances will oversee the day-to-day operations and the provisions of the program and services for clients referred to UAC and ODAAT from various city entities funding Drug & Alcohol Recovery, HIV/AIDS services, and housing for the chronically homeless. In this role, the individual will be responsible for the fiscal supervision of ODAAT’s housing facilities, with special attention to the new site in South Philadelphia. This individual will serve as liaison between UAC and ODAAT, Inc. to provide seamless structure and communication between both organizations.
Key Duties & Responsibilities: 
  • Monitor compliance and communicate with contacting agencies;
  • Provide vision and creative leadership to grow the organization and increase its visibility and viability in the city and local community;
  • Support staff on the coordination of special events and activities. Participate and support special events organized by funding sources such as: AIDS and Recovery Walk;
  • Recruit and train staff. Conduct management and general staff meetings;
  • Attend meetings, trainings and conferences required by funders;
  • Work with diverse populations (race ethnicity, religion or sexual orientation, etc.);
  • Develop policies and procedures to ensure the integrity of the program and shelter services;
  • Meet all grant obligations and complete required reports for funders and all internal sources;
  • Hire and work with consultants in the area of grant development and/or special events/activities;
  • Organize and work with development team to ensure grant renewal and to identify new funding opportunities;
  • Oversee budget creation and monitor collection of client fees and savings to ensure the financial soundness of the organization;
  • As needed, document all case management and DPH delivered services - obtain mental health, clinical care, housing, public benefit, or other services needed to improve the client’s physical and emotional health – keep individual client charts
  • Forecast and monitor trends in order to plan for future challenges and changes to funding cycles;
  • Work with landlords to maintain the facilities and to resolve problems that occur throughout the buildings;
  • Authorize vendor payments and ensure timely payment to vendors;
  • Negotiate contracts and budgets with funders where appropriate;
  • Identify opportunities to collaborate and partner with similar organizations to assist clients to maximizing their potential to move forward to self-reliance and economic self-sufficiency;
  • Integrate services appropriately to ensure the overall efficiency and cost effectiveness of programs and services offered by the organization;
    • Perform other related duties as assigned by the President.
Education, Knowledge, Skills & Abilities: 
  • A Bachelor's degree in a related field (social work, human services, education, business administration). A Master degree is preferred;
  • A minimum of 5 years’ experience working with government contracts and vulnerable populations such as: individuals suffering from drug and alcohol addiction, living with HIV/AIDS, and the chronically homeless;
  • Must have experience in non-profit management and fundraising;
  • Must have experience working with multiple funding streams;
    • Must have excellent interpersonal, oral and written communication skills, politically savvy, strong negotiation skills with the ability to effectively work with diverse audiences;
    • Must have a minimum of 3 years’ experience working with funders, state/federal grants, and city contracts. Must be experienced in contract and operation management of a similar environment;
    • Must have a minimum of 5 years’ experience working and managing a diverse staff;
    • Must be willing to work non-traditional hours, including evenings, weekends, and holidays;
    • Must have a working knowledge of Microsoft Office products (Word, Excel, etc.);
      • Must have a valid driver’s license.
Contact Info
Contact Info: 
If interested, please email cover letter and resume to: Stephanie Callender Human Resources Coordinator Urban Affairs Coalition UAC/ODAAT is an Equal Opportunity Employer