COVID-19 Logistics Coordinator

Organization: 
Urban Affairs Coalition
Division / Program: 
Philadelphia Department of Public Health
Position Details
Program Summary: 

The Philadelphia Department of Public Health (PDPH), through its newly created Division of COVID-19 Containment, is responsible for monitoring COVID-19/SARS-CoV-2 exposure within Philadelphia and developing appropriate mitigation strategies. In order to do this, PDPH will be expanding the City’s surveillance and detection capabilities to ensure that cases of COVID-19 in Philadelphia residents are quickly identified and investigated. As the lead agency responding to this public health crisis in Philadelphia, this Division will also work to educate residents on COVID-19, develop policies to slow the spread of disease, manage isolation & quarantine sites, provide infection control guidance to healthcare institutions and work with partners to address other public health issues related to COVID-19 as they arise in the City of Philadelphia. All of the interventions implemented by this Division will build upon existing public health infrastructure in the City of Philadelphia to lay the foundation for future public health surveillance efforts.  

Position Summary: 

The Logistics Coordinator will be responsible for assisting the Logistics Program Manager with developing systems that enable the Division to track and manage personnel and assets throughout the response.

Salary & Benefits: 

Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan.

Key Duties & Responsibilities: 
  • Assist the Chief of Staff and Logistics Program Manager in supporting logistical, coordination, training, and call center needs across the Division
    • Accompany program management to meetings with representatives from other city agencies and Division leadership to document minutes and action items
    • Information technology, including desktop and laptop computers and related technology
  • Develop proficiency in the Division’s electronic inventory management system
  • Assist in overseeing information technology needs for the program, including coordinating with Health IT to manage maintenance and upgrades on existing systems, trouble-shooting IT issues during exercises and field deployments, and researching other software, databases, and technological tools to optimize response activities
  • Assist with overseeing the readiness and deployment of laptop computers to all Division staff
  • Assist with conducting site surveys and maintain records for all facilities PDPH is using during the COVID-19 response
  • Assist with managing the selection, transportation, set-up, break down, and safe return of all division supplies and equipment during trainings, drills and real responses
  • Identify and assist in implementing useful tools, such as mapping software, and data sets to support Division initiatives
  • Update and maintain distribution and transportation plans for all COVID-19 activities
  • Assist in developing, implementing and maintaining memoranda of understanding (MOU) for logistical needs with partner organizations
  • Assist with procurement activities, such as identifying appropriate items for purchase, getting quotes from vendors, and compiling orders
  • Conduct research and propose planning recommendations as requested
  • Assist other members of the COVID-19 Division with planning and execution of all trainings, exercises and responses
  • Work closely with contracting partners to manage personnel
Education, Knowledge, Skills & Abilities: 
  • A Master’s degree in public health or related field preferred, with understanding of public health policy development
  • Knowledge of or experience in inventory management and supply chain logistics, information technology, transportation planning, and other administrative functions.
  • Applicants should have working knowledge of Microsoft Office applications, as well as an interest in learning about and using other types of information technology, such as ArcGIS.
  • Attention to detail and strong organizational skills.
  • Equally comfortable working individually and within a team environment that emphasizes interdisciplinary collaboration.
  • Flexibility and the ability to manage multiple projects simultaneously are highly valued.
  • A valid driver’s license is required.
  • Experience in project development in a health-related field, preparation of public health materials with experience in planning and plan development
  • Excellent written and oral communication skills
More Details: 

This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds and involves viewing a CRT or VDT screen 50 to 75 percent of the time.  The position may require some travel and occasional participation in off-site functions.  The position requires responding to public health emergencies and at times requires rapid turnaround of communications on short notice.

Contact Info
Contact Info: 
Forward cover letter and resume to iscott@uac.org with "PDPH Logistics Coordinator" in the subject line.
Additional Application Info: 

TO APPLY

At the Philadelphia Department of Public Health, we value health justice. Our work is guided by a commitment to all people’s health and humanity, and we recognize the impact that COVID-19 has on our city's diverse population. We are dedicated to building a staff that reflects the diversity of Philadelphia. We encourage applications from individuals who identify with one or more of the following groups:   

a) People of color,  

b) Individuals with disabilities,  

c) LGBTQ+,  

d) First-generation college students,  

e) Individuals from a family that has qualified for federal financial assistance, 

f) Other historically underrepresented or marginalized groups. 

Applicants who are originally from and live in the Philadelphia area are also strongly encouraged to apply. 

To apply, please submit: 

  1. A resume or CV  
  2. A cover letter that includes: 
    - Your experience in or with Philadelphia, if any  
    - Your past or proposed contributions to diversity, equity, and inclusion