COMPLIANCE COORDINATOR - PHLpreK

Division / Program: 
UAC PHLpreK
Position Details
Opening Date: 
Fri, 04/28/2017
Position Summary: 
The Compliance Coordinator is responsible for supporting PHLpreK compliance and administrative functions. Reporting to the Project Manager, the Compliance Coordinator will provide oversight and reporting related to PHLpreK contract compliance and support efficient administrative operation of the PHLpreK department while supporting PHLpreK programs to generate and collect monthly invoices, amended budgets, and contract amendments. The position requires building strong relationships with a diverse client base and may require travel throughout Philadelphia.
Reports To: 
UAC PROJECT MANAGER
Key Duties & Responsibilities: 
Specific tasks include (but are not limited to):  Plan, initiate, and manage compliance and administrative activities for the PHLpreK program.  Send and collect monthly invoices, amended budgets, and contract amendments.  Track documents collected and outstanding from PHLpreK programs.  Collect data from providers requested from the City/PHMC and UAC data collection.  Support the use of ChildWare for PHLpreK providers.  Collect, organize, and file PHLpreK documentation.  Complete desk audits of PHLpreK enrollment paperwork.  Build strong relationships with PHLpreK providers and a network of supporting service providers to maximize effectiveness and quality.  Work with internal team including Project Manager, Coordinator, Accountant, and Specialists to ensure PHLpreK providers are provided with consistent, customer-friendly, and high quality support.  Participate in training and other activities relevant to the job.  Insure that records and required data collection are properly maintained and are completed in a timely fashion.  Consult with other staff and stakeholders about PHLpreK provider progress, concerns, and ongoing needs.  Meets, as required, with project leads from the City, PHMC, Subcontractors, Technical Assistance/Professional Development providers, and other partners to closely monitor results versus plans.  Maintains accurate records of services provided and other key metrics, provides timely reporting on activities.  Other duties as assigned by the Project Manager.
Education, Knowledge, Skills & Abilities: 
 Bachelor’s degree in a related field required; Master’s preferred  Experience with early childhood programs, contract management, auditing, monitoring, compliance, administration and/or reporting.  Expertise in the provision of high quality customer service and programmatic/administrative supportive services.  Expertise in Microsoft Office, creating Excel spreadsheets, modifying Excel spreadsheets, preparing reports, and data collection.  Knowledge and familiarity with the provision of Early Childhood Education services  Adaptability is important for success in this role; the successful candidate will be flexible and responsive to help shape an evolving project.  Track record of completing projects and achieving goals on time, while delivering high quality results.  Outstanding interpersonal, and communication skills with the established ability to effectively forge strong relationships with diverse audiences and influence cross functionally.  Ability to travel throughout Philadelphia.
More Details: 
UAC is an Equal Opportunity Employer
Contact Info
Contact Info: 
Forward cover letter and resume to:
Contact Person: 
Michele Slayton
Email: 
mslayton@uac.org