Assistant Project Director

Organization: 
UAC
Position Details
Opening Date: 
Fri, 02/17/2017
Closing Date: 
Thu, 05/25/2017
Position Summary: 
POSITION SUMMARY: The Assistant Project Director will be responsible for the day-to-day management of UAC’s Summer Youth Employment programs, providing over 1,000 youth with paid work experience and professional development each summer. In between seasons, this position is also responsible for UAC’s Thanksgiving Basket program and supporting UAC’s mission through additional projects as needed. The individual selected for this position may have an opportunity to advance to the Project Director position.
Key Duties & Responsibilities: 

PRIMARY RESPONSIBILITIES:

Summer Youth Employment Program

  • Responsible for day-to-day management of a complex and large-scale project; 
  • Manage a team of 30-50 seasonal staff, including 2-4 program managers, to ensure program goals are met;  
  • In consultation with Project Director, establish milestones and monitor adherence to master plans and schedules, identify program problems and obtain solutions; 
  • Participate in interviewing and hiring 30-50 seasonal staff each summer; 
  • Troubleshooting program-related questions and issues, including liaison with the funder, internal departments, and program personnel 
  • Provide day-to-day oversight over all phases of the program including: 
    • Recruiting and enrolling youth program participants and organizational host worksites; 
    • Placing qualified youth participants at participating worksites; 
    • Processing of youth payroll and pay distribution; 
    • Planning and implementation of youth professional development activities and contextual learning projects; 
    • Managing inquiries and concerns from youth, their families and caregivers, organizations, and the general public 
  • Support the Project Director with financial management including: 
    • Entering invoices and purchase requests in accounting system; 
    • Tracking of invoices and purchases to ensure timely processing; 
    • Budgeting and tracking expenses vs actuals; 
  • Other related duties as assigned. 

Thanksgiving Basket Program 

  • Manage the application process for organizations to apply to receive Thanksgiving Baskets; 
  • Review applications and make Thanksgiving Basket distribution decisions appropriately; 
  • Handle volunteer recruitment and all logistics for Thanksgiving Basket packing and distribution; 
  • Collaborate with UAC staff or consultant to support an effective fundraising campaign and publicity; 
  • Other related duties as assigned. 

OTHER RESPONSIBILITIES: 

Other duties to fulfill organizational goals and objectives may include: 

  • Annual review of Program Partners’ advisory board status and provide support in advisory board development and growth; 
  • Annual review of Program Partners’ MOUs to ensure signed agreements are up to date; 
  • Keep organization focused on its programmatic outcomes and financial health through special projects; 
  • Other related duties as assigned.

 

Education, Knowledge, Skills & Abilities: 

KNOWLEDGE AND SKILLS: 

  • Must be a flexible, communicative, and agile team player, able to coordinate and share resources and data; 
  • Strong leadership skills - must be comfortable delegating tasks and managing a team; 
  • Ability to motivate and support staff, including individual staff development and forming a cohesive team; 
  • Strong project management skills with the ability to manage a diverse staff, a large volume of data, and troubleshoot a large volume of inquiries; 
  • Ability to deescalate conflict and stay cool under pressure; 
  • Strong analytical skills with the proven ability to effectively analyze and interpret data sets; 
  • Strong inquiry and conflict resolution skills; 
  • Must be able to multi-task while meeting programmatic benchmarks and deadlines; 
  • Good organization skills and detailed-oriented; 
  • Must be comfortable working with youth and young adults ages 14-21; 
  • Must be willing to work some non-traditional hours, as needed; 
  • Excellent verbal and written communication skills; customer-service oriented; 
  • Must be a self-starter with good time management skills. 

EDUCATION AND WORK EXPERIENCE: 

  • Bachelor’s Degree required; Masters preferred; 
  • At least 2-3 years experience working in the nonprofit sector required; 
  • At least 2-3 years management experience; 
  • Experience with large-scale program development and implementation preferred; 
  • Proficient in Microsoft Office software, including Word, PowerPoint, and Excel

 

Contact Info
Contact Info: 
Forward cover letter and resume to: mslayton@uac.org