ASSISTANT CONTROLLER

Organization: 
URBAN AFFAIRS COALITION (UAC)
Position Details
Opening Date: 
Fri, 01/12/2018
Department: 
FISCAL
Position Summary: 
The Assistant Controller will manage the fiscal sponsorship activities for UAC’s 65+ Program Partners, and will provide direct supervision to the fiscal staff (approximately 5-7 staff members). This individual will report to the Controller, and will work closely with the Chief Administration Officer (CAO) and the Program Operations team to ensure excellent customer service with UAC Program Partners, funders, and other constituents
Reports To: 
CONTROLLER
Key Duties & Responsibilities: 
PRIMARY RESPONSIBILITIES:
  • Work with the Controller to establish and enforce accounting policies and procedures. Ensure consistency throughout all departments and programs;
  • Manage the activities of the staff accountants to ensure accurate and timely dissemination of financial reports, and the appropriate preparation and monitoring of annual budgets for program grants and program discretionary accounts. Monitor all reporting to ensure conformity with UAC policies and procedures as established by regulatory agencies and funders;
  • Manage program billing and account statements. Monitor fiscal sponsorship contracts to ensure proper budget and operational adherence;
  • Monitor and evaluate systems; make recommendations for process improvements;
  • Manage accounts receivable (AR) activities to ensure the accurate and timely management of all AR aging components including billings and cash receipts application.
  • Manage accounts payable (AP) activities as it pertains to Program and grant expenditures; ensure adequate documentation, approval, and that expenditures comply with contract budget and funding requirements;
  • Review and approve journal entries, invoices, accruals, and adjusting entries in conjunction with the Controller;
  • Support the annual audit and single audit and other audits as required;
  Manage the Key Performance Indicators (KPI) process for the Fiscal Department, (identify, collect, measure, record, report, and monitor KPI);
  • Communicate effectively and diplomatically with all constituents with a dedication to providing high-level customer service.
  • Lead, motivate, and provide performance management and guidance to fiscal staff. Strive for excellent customer service by demonstrating appropriate and consistent behavior. Establish departmental priorities and explore continuing education and developmental opportunities for staff;
  • Perform other assignments and special projects as requested.
Education, Knowledge, Skills & Abilities: 
KNOWLEDGE AND SKILLS:
  • Familiar with project based accounting, grant accounting, and fund accounting. . Demonstrated ability to manage monthly, quarterly, and year-end closing in a business environment;
  • A working knowledge of federal, state, and local accounting and reporting requirements as they relate to non-profit organizations;
  • Proficient in non-profit accounting software such as MIP and Microsoft Office products;
  • Strong managerial and leadership abilities to lead and motivate a team;
  • Experience with the preparation of the A-133 Single Audit is preferred;
  • Excellent analytical and problem solving abilities;
  • Highly organized with excellent written and oral communication skills;
  • Must exhibit diplomacy, to work and interact effectively with departments and programs throughout the organization with a commitment in providing excellent customer service;
  • Innovative and creative with the ability to identify opportunities for increasing effectiveness in processes and procedures.
 EDUCATION AND WORK EXPERIENCE:
  • Master’s degree in Accounting or Finance. CPA certification is a plus;
  • Minimum 5+ years’ non-profit accounting experience. For-profit experience a plus;
  • Minimum 3-5 years’ supervisory/management experience.
Contact Info
Contact Info: 
Forward cover letter and resume (mail or fax) to:Sandra Higginbotham-Briddell Urban Affairs Coalition E-mail: shigginbotham@uac.org. Telephone calls will not be accepted UAC is an Equal Opportunity Employer